Proper Salutations: Why is it Important in Letter Writing

By Adrian Jacob


Letters have numerous advantages to the public. You have to put a salutation in any type of letter such as in demand letter. This is mainly used to show respect to the person you are writing. You have to use a salutation that fits the letter and recipient. There is a letter sample in the web which you can use a guide when using salutations.

It is best that you use a salutation that fits the receiver of your letter if you do not know the name of the receiver of your letter. To give value to your recipient, you can use To Whom It May Concern as a salutation in your letter. It will be better if you are aware of the name of the receiver of your letter. The punctuations used in salutation vary depending on the type of letter. You have to use colon in the salutation of your business letter.

If the sender is unfamiliar in the status of the recipient, it is best to use Dear Ms or Dear Mr. It is best to write the complete name of the person you are writing when you are not aware of the recipient. It is best that you individually write the name of the individual if you have two recipients. You have to write the place of work of the person you are writing if he or she is a government official. Mention in the second line of the salutation the position of the person and use Dear with the name in the last part of the salutation.

It is advisable in letter writing to state completely the title of your recipient. These are the level that they have reached with their job or education. President, Dean, and Judge are some of the titles that need to be mentioned in the letter. It needs to be stated to present respect to the achievement of the person. Keep in mind not to expound Ms., Mrs., or Mr. in your salutations.

You also need to put a salutation in your cover letter. In making an application letter, you have to know the complete name of the person you are writing. It is recommended that you use Dear in the opening remark of the letter followed by the name of the recipient. This helps you in presenting a good impression to the employer. You can gain positive feedbacks from the recipient through your letter.

Salutations help in making your letter appear polite to the person you are writing. You need to show courtesy in every letter that you will make. You can show your respect by using appropriate salutations. You have to choose the best salutation that will match to your recipient. This helps you in making your letter effective to the person you are addressing.




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